We would like to thank you for purchasing School Management Software! We are very pleased you have chosen School Management Software for your institution, you will not be disappointed! Before you get started, please be sure to always check out these documentation files. We outline all kinds of good information, and provide you with all the details you need to use School Management Software. School Management Software can be used with any school, college, university, training/coaching institute.
If you are unable to find your answer here in our documentation, watch our Video Tutorials, you can also visit our Help & Support. Chances are your question or issue have been brought up already and the answer is waiting to be found. If you are unable to find it anywhere, then please go our Support section and open a new Support Ticket with all the details we need. Please be sure to include your site URL as well. Thank you, we hope you enjoy using School Management Software!
To installing School Management Software, Your web server must be running PHP 5.4 or higher and Mysql 5.1 or higher. We have tested it with Windows, Mac and Linux but for optimum performance we will recommend to use Linux with Apache webserver. Below are a list of items you should ensure your host can comply with.
In most hosting accounts, these extensions are enabled by default. But you should check with your hosting provider.
After installation School Management Software to work properly, you must make few directories/files writeable. Below are a list of directories/files you should ensure that have write permissions.
School Management Software comes with a simple automatic installer.
You need to have previously setup database from the cPanel or your hosting provider.
Here is a good tutorial how to setup MySQL database in cPanel if you are not familiar with this.
Make sure you have checked All privileged when adding the user to database.
Find the folder smart_school_src in your downloaded package from Codecanyon. This folder contains complete source code files need to install School Management Software. Upload all the files under this folder to your hosting folder and navigate to your url http://yourdomain.com/ . After hitting url http://yourdomain.com/ system redirects to http://yourdomain.com/install/start to start installer.
You will need to pass the server requirements in order to install School Management Software.
Click Database Setup and populate the fields according to your database setup.
If any errors found while connecting you will be notified otherwise you should see the credentials screen
Great! You have successfully installed School Management Software. Click on "Delete Install Directory and Login" button to go to Admin Login page.
If you need help for installation, do not hesitate to open Support Ticket
After successful installation you need to setup few things about your school. School Management Software comes with some predefined data but you still need to configure them as per your school.
Check the changelog for changes and bug fixed in this version.
If you experience any trouble while updating, open support ticket and we will be happy to assist you.
Before start using School Management Software consider a general scenario of typical school of class 1 to 12th, each classes have sections like Section A, Section B. There will various subjects for different classes like some subjects are theory and some are practical. Exams are created using these subjects and classes. Students enter in classes by new admission or promoted by their previous class after successful passing of previous class. During course of student we will charge fees to students and collecting them at monthly or one time basis. We like to record attendance of our students. Our school may be providing transport facility to student. Our school have library for students have to maintain books inventory. Our school have hostels and providing hostel facility to our students. Obviously our school has teachers to teach and manage students. We like to communicate our teachers, students and parents. We like to record all the expenses done in our school like miscellaneous bills, salary payments etc. After everything we like to analyze various reports based on our school.
If you are using School Management Software for a training centre then may be you like to admit students in two classes, since version 5 we have introduce multi class feature where you can admit a single student in two classes simultaneously.
Apart from above we also like to provide access to our School Management Software to other users like Teachers, Accountants, Librarians, Students and their Parent. For these School Management Software have 8 inbuilt user's roles- SuperAdmin, Admin, Teacher, Accountant, Librarian, Receptionist, Student and Parent. Virtually you can create unlimited number of user roles for staff members.
Login to Admin Panel through URL - http://yourdomain/site/login
To understand how School Management Software works first we need to configure and setup it for our school. In this whole documentation we will consider our sample school which is Mount Carmel School.
In the Admin panel go to System Settings > General Setting in upper right side click on Edit button to update your school data
This module has 7 sections
First we will Setup Front Office then we will manage student Admission Enquiry, daily Visitors Book, Phone Calls, Postal and Complain.
Setup Front Office- Go to Front Office > Setup Front Office here you will add Purpose, Complain Type, Source, Reference data which will be use in different sections of Front Office. Enter Purpose then Description and click on Save button. All Purpose can be see right side of this page.
Follow same procedure to make entries for Complain Type, Source and Reference.
Admission Enquiry- Admission Enquiry feature is dedicated for managing all student admission related leads and enquiries. Its basically a lead management for student admissions. Go to Front Office > Admission Enquiry Here you can see all active Admission Enquiry. Admission Enquiries that have passed their next follow up dates is marked as red. You can also search/filter Admission Enquiry by Enquiry Date, Source or Enquiry Status. To add New Enquiry click on + Add button. Here enter Name, Phone, Email, Address, Description, Note, Date, Next Follow Up Date, Assigned, Reference, Source, Class and Number Of Child then click on Save button. To edit or delete enquiry simply click on Edit/Delete button from Action column. To follow existing enquiries click on Follow Up button from Action column. Here you can enter Follow Up Date, Next Follow Up Date then person Response and your any Note. From right panel of this window you can check Summary of this enquiry. You can also change status of this enquiry from Status dropdown.
Visitor Book- In Visitor Book we will keep records of all persons coming in school reception for any purpose, e.g. student mother has come to meet their child, a book company executive comes for general enquiry etc. Go to Front Office > Visitor Book enter Purpose, Name, Phone, ID Card, Number Of Person, Date, In Time, Out Time, Note and Attach Document then click on Save button. All Visitors details can be see right side of this page.
Phone Call Log- Here we will keep all records for Incoming/Outgoing Phone calls from reception. Go to Front Office > Phone Call Log enter Name, Phone, Date, Description, Next Follow Up Date, Call Duration, Note and Call Type then click on Save button. All Phone Call Log details can be see right side of this page.
Postal Dispatch- Here we will keep all records for all Postal items dispatched from school to outside. Go to Front Office > Postal Dispatch enter To Title, Reference No, Address, Note, From Title, Date and Attach Document then click on Save button. All Postal Dispatch details can be see right side of this page.
Postal Receive- Here we will keep all records for all Postal items received in school from outside. Go to Front Office > Postal Receive enter From Title, Reference No, Address, Note, To Title, Date and Attach Document then click on Save button. All Postal receive details can be see right side of this page.
Complain- Here we will keep all Complain records coming to reception or from online front site complain page. Go to Front Office > Complain enter Complain Type. Source, Complain By, Phone, Date, Description, Action Taken, Assigned, Note and Attach Document then click on Save button. All Complain details can be see right side of this page.
Login to Student Panel through URL http://yourdomain/site/userlogin. If student belongs to multiple classes then he can switch class from top right corner Class Switcher. Student Panel has 13 sections -
My Profile- after login student can see their complete profile including fees, exams & document
Fees- student can see their fees details and if online payment gateway is enabled then student can pay their online fees from here.
Class Timetable- student can see their weekly class timetable here
Class Timetable- student can see their weekly class timetable here
Homework- student can see their class homework here
Online Exam- student can take available online exams here
Apply Leave- student can apply leave and check their applied leave status here
Download Center- student can download Assignments, Study Material, Syllabus & Other Download content here
Attendance- student can see their monthly attendance here
Notice Board- student can see their messages sent by Admin & Teachers
Teachers Review- student can rate and review their teachers
Subjects- student can see their study subjects here
Teachers- student can see all teachers list here
Library > Books- student can see all books & their status here
Library > Book Issued- student can see all their issued books & their status here
Transport Routes- student can see all transport routes list here
Hostel Rooms- student can see all hostel rooms details here
Login to Parent Panel through URL http://yourdomain/site/userlogin. Parent Panel is almost similar to student panel but with following differences listed below-
Parent can see their all children details at once in their Parent Panel
Parent panel currently does not have Multi Class and Chat feature, these features will be added in future updates.
School Management Software does not require to enter Envato Market Purchase Code at time of installation but after installation enter your Email address registered with Envato in Admin Panel. After verify your Envato Market Purchase Code admin panel alert message will disappear and your Envato Market Purchase Code will be registered. Envato Market Purchase Code verification process requires internet connection on your server machine. If you don't have internet connection on your server machine then contact to our customer support for offline verification.
Released Date: 15 March, 2020
All of our items come with free support, and we have a Dedicated Support Ticket System to handle your requests. Support is limited to questions regarding the code features, bugs or problems with the application. We are not able to provide support for code customizations or third-party plugins. If you need help with anything other than minor customizations of your code then you should enlist the help of a developer or our customization service.